Run your chemists and druggists association from one place: member medical stores, drug licence copies, annual fees, receipts, renewal reminders and circulars, without registers or spreadsheet follow-ups.
District and taluka associations of medical stores hit the same walls once membership grows past a few hundred shops.
Drug licence, GST and shop documents arrive as photos in chats or paper files, and nobody can find last year’s copy when a member needs a letter.
The treasurer calls shop after shop in the renewal month, writes receipts by hand and then matches bank entries against a notebook.
Shops change hands, pharmacists change and new stores open in the next lane. The list on the office computer is rarely the latest one.
Scheme updates, distributor notices and meeting calls are forwarded so many times that members still ask the secretary to send them again.
Attendance at the general body meeting or a training session is a signature sheet that is hard to tally and easy to lose.
When office bearers change, files, passwords and payment history move in a carry bag, and some of it never arrives.
Each card below is a feature that is live in Associan today.
A new chemist applies from their phone with store name, owner, address, GST and PAN. There is no paper form to collect from the counter.
The documents your committee asks for, such as the drug licence, GST certificate and a shop photo, are uploaded with the application and stay on the member record.
The secretary reviews each application and its documents, then approves it or sends it back with a note.
Members pay by UPI or card. Cash and cheques collected at the office are recorded against the same member.
Every payment creates a numbered PDF receipt in your association’s name, so nobody writes receipt books any more.
Post scheme updates, distributor notices and meeting calls once. Members read them in the app instead of digging through old forwards.
In the first week, the secretary filters the stores whose membership ends this quarter and sends one email broadcast with the fee and payment link. Stores that renew online get a receipt straight away, and their status moves from due to active without anyone touching a register.
Over the next two weeks, the office records the cash and cheque payments that come in at the counter. The treasurer opens the payments report, sees who has paid and who has not, and exports the list for the committee meeting instead of preparing it by hand.
By the end of the month, renewed members download their certificate and member pass from the app. The committee walks into its meeting with one current list of medical stores, and the next term inherits it as it is.
Joining, receipts and renewal lists stop being manual jobs for the secretary and treasurer.
Every licence and GST copy sits with the store it belongs to, not in someone’s phone gallery.
Store, owner and contact details are kept current by members and checked by the committee.
Your name and logo on the app, receipts and certificates shows members a well-run association.
The same simple flow for every chemist, set up for your association in about a day.
Post it in your group or on your letterhead. Each chemist fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how Associan organises member stores, licence documents, fees and renewals for an association like yours. Free demo, setup in about a day.