Run a hardware merchants association of iron, sanitary and tools shops from one place: member firms, annual fees, receipts, a shop directory and meeting attendance, without a register at the association office.
Members are busy behind a counter. The association office is often one room above the lane. Paperwork slips first.
One body covers very different shops. The fee and the contact person differ, but the register treats everyone as “hardware”.
The treasurer walks with a receipt book during the slow afternoon, then cannot match names that are written in two languages.
A shop is sublet, the board stays the same, and the association still calls the previous owner.
AGM time is announced in the lane. Attendance is a signature on a foolscap sheet that nobody types up.
Members want a plumber-merchant or a pipe wholesaler in the next market, and the booklet is from 2019.
Minutes, unpaid lists and member phones live on the secretary’s computer. When the term ends, that laptop is the association.
Each card is a feature that is live in Associan today.
A merchant applies with firm name, GST, address and category while the shop is open.
Members pay online. Cash still collected in the lane is recorded against the same shop.
Every payment creates a receipt in the association’s name, so the receipt book can stay in the drawer.
Members search iron, sanitary, tools or paints and find a phone that still works.
Put the meeting on the calendar, take RSVPs and scan passes at the hall door.
Committee names and staff logins stay in the system when the term changes.
In the first week the treasurer exports shops whose fee is due and emails the link. Shops that pay from the counter get a receipt immediately. Cash collected during the lane round is entered the same evening, so the report is one list, not two notebooks.
A new sanitary shop applies with GST. The committee approves it after Saturday’s sitting. The owner downloads a membership certificate and a QR pass before Monday’s market.
At the quarterly meeting a volunteer scans passes. The unpaid list for the next round is already filtered, and the next secretary inherits the same records.
Most shops pay from the phone; the lane round is only for cash holdouts.
Category and phone are current because shops update themselves.
The treasurer exports payments instead of typing a bank statement.
The next committee does not inherit a cupboard and a rumour.
The same simple flow for every hardware merchant, set up for your association in about a day.
Post it in your group or on your letterhead. Each hardware merchant fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how shop members, fees, receipts and the directory look in one app. Free demo, setup in about a day.