Run a pharmaceutical traders association of stockists and distributors from one place: member firms, licence copies, annual fees, GST invoices, receipts and circulars, without a spreadsheet of drug-licence expiry notes.
Members are stockists and distributors, not retail chemists. The office tracks firms, licences and dues, not shop hours.
Wholesale drug licence, GST and Form papers arrive as photos. When a member asks for a covering letter, nobody can find the current scan.
One association mixes roles. The fee and the papers differ, but the Excel sheet has one column called “member”.
The treasurer invoices in Word, collects NEFT, then spends a weekend matching UTR numbers to firm names.
Members want a GST invoice for the membership fee. The office types them one by one in the last week of the year.
Distributor notes and association circulars are forwarded until the current one is the third attachment in a group.
The secretary calls every stockist whose membership ended, then writes receipts by hand for those who drop a cheque at the office.
Each card is a feature that is live in Associan today.
A stockist applies with firm name, GST, PAN, city and category from a phone in the godown.
The papers your committee asks for stay with the firm, so a covering letter is not a hunt through old chats.
The secretary opens the application and the scans, then approves it or sends it back with a note.
Members pay by UPI or card. Cheques dropped at the office are entered against the same firm.
When you bill membership with GST, Associan can issue the GST invoice PDF along with the receipt.
Post a scheme note or meeting call once. Members read it in the app instead of digging through forwards.
A distributor in the next district fills the joining form between two dispatches, uploads the wholesale licence and GST, and pays the fee if your committee asks for payment first. The secretary sees the application that evening with the scans attached.
After approval, the firm gets a membership number, a receipt, a GST invoice if you use GST, and a certificate PDF in the association’s name. The treasurer does not type an invoice in Word.
In renewal month the office filters firms by end date, emails the due list, and records the cheques that still come to the counter. The unpaid list for the next sitting is an export, not a marked register.
Receipts and GST invoices issue when the payment is recorded.
Licence and GST copies sit with the firm, not in a phone gallery.
Role, city and contact are current because firms update them.
Due filters and reminder emails replace a calling list.
The same simple flow for every pharma trader, set up for your association in about a day.
Post it in your group or on your letterhead. Each pharma trader fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how stockist firms, licence copies, fees and GST invoices look in one app. Free demo, setup in about a day.