Run an automobile dealers association of showrooms and workshops from one place: member dealerships, membership types, circulars, meeting RSVPs, fees and a report the treasurer can export.
Members are dealerships with general managers. The association’s work is still a member list, subscriptions, circulars and a quarterly meet.
A group may have several outlets. The association list is a person, not a dealership, and the invoice goes to the wrong accounts email.
Membership classes exist. The spreadsheet does not, so everyone is billed the same and then argues.
RTO and OEM-adjacent circulars are forwarded until the GM’s assistant asks which PDF is current.
The hotel needs a number. The secretariat counts thumbs-up on a group and still gets the catering wrong.
The fee is paid weeks later with a narration the treasurer cannot match to a dealership.
Who has paid, who has not opened the last circular, who never attends: the president asks, and the answer is a guess.
Each card is a feature that is live in Associan today.
A showroom applies with company name, GST, city, category and the contact the secretariat should actually email.
Set separate fees for two-wheeler, passenger car, CV and associate members.
The dealership pays online. Cheques that still come to the office are recorded against the same member.
Post a policy note once. The GM’s office reads it in the app instead of hunting a thread.
Put the quarterly meet on the calendar, take RSVPs and scan passes at the door.
Paid, unpaid and attendance lists export to Excel for the committee note.
Ten days out, the secretary posts the agenda on the notice board and watches RSVPs. Dealerships that have not renewed this year see the fee on the same screen as the invite.
Accounts teams pay from the link. Cheques dropped at the association office are entered the same day, so the treasurer’s unpaid list on the morning of the meet is current.
At the hotel a volunteer scans member passes. The next committee note includes attendance and dues from one export, not from three Excel files.
Each dealership has a contact that is not last year’s GM.
Two-wheeler and car dealers are not billed the same by accident.
One current note, not a chain of attachments.
Exports replace a Sunday of copy-paste.
The same simple flow for every dealer, set up for your association in about a day.
Post it in your group or on your letterhead. Each dealer fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how dealership members, circulars, fees and quarterly meets look in one app. Free demo, setup in about a day.