Run a travel agents association of agencies and tour operators from one place: member firms, joining documents, membership types, a directory colleagues actually search, fees and certificates.
Members join to be found and to look legitimate. The secretary’s week is still applications, dues and a directory that is out of date by the time it is printed.
The fee and the papers differ. The Excel sheet is one list of agency names.
Trade licence, GST and any operator papers arrive by email. When a member needs a letter, last year’s scan is missing.
The printed booklet is the reason people join, and it is wrong on phone numbers within a year.
Anyone who joins in August waits until next year’s batch to look like a member.
The proprietor is travelling. The fee sits unpaid until someone in the office remembers.
A city has three branches. The association invoices the branch manager and the head office both say they paid.
Each card is a feature that is live in Associan today.
A firm applies with company name, GST, city, website and category, from the office or from a phone on the road.
The documents your committee asks for stay on the member, so a covering letter is not a hunt.
Set separate fees for IATA, non-IATA, tour operator and associate members.
The accounts person pays online. Cheques at the association desk are recorded against the same firm.
Members find a destination specialist or a local agent without calling the secretary.
Active members download a certificate PDF in the association’s name as soon as they are current.
A tour operator fills the joining form from the airport, uploads GST and the papers you ask for, and pays if your committee takes the fee first. The secretary reviews the scans that evening instead of collecting a file at the next sitting.
After approval the firm is in the directory. Another member searching for a Rajasthan operator finds them by city and category, which is the reason many agencies join in the first place.
At the AGM, members scan in with a QR pass. The unpaid list is already filtered. New members who joined in August already have a certificate; they did not wait for the annual print run.
Phone and city are current because firms update themselves.
Certificate PDF as soon as membership is active.
Joining documents sit with the firm.
A payment link and a reminder email to the office contact.
The same simple flow for every travel agent, set up for your association in about a day.
Post it in your group or on your letterhead. Each travel agent fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how member agencies, the directory, fees and certificates look in one app. Free demo, setup in about a day.