Built for transporters associations and truck owners’ bodies: keep member firms, fleet size and vehicle numbers, membership fees, receipts and meeting attendance in one app the whole committee can use.
Members are on the road, the office is small and the committee is made of busy fleet owners. That combination makes paperwork slip.
How many vehicles a member runs, which permits they hold and which numbers are on the road changes often, but the register shows the year they joined.
Owners pay when they pass the office or hand cash to a committee member at the depot. Matching that money to receipts takes evenings.
When a member needs a letter or wants to show a client that they belong to the association, there is no quick way to prove it.
Toll, fuel and permit news moves through several groups, and owners who are driving miss half of it.
General meetings and district meets happen, but there is no clean record of who attended to plan the next one.
A member wants a partner for a route or a contact in another city, and has to call around because the directory is a printed booklet.
Each card is a feature available in Associan today.
Owners apply with firm name, entity type, GST, PAN, fleet size, vehicle numbers and permit type, straight from their phone.
Registration certificates, the GST certificate and ID proof are uploaded with the application and stay with the member record.
Set separate fees for owner-drivers, small fleets and large fleet companies, each with its own renewal fee and period.
Members pay from the road and each payment creates a numbered PDF receipt. Cash collected at the office is recorded too.
Every active member carries a digital pass with their membership number to show whenever someone asks for proof.
Members search other transporters by city and business category to find partners and contacts.
A fleet owner from the next district hears about the association at the depot and fills in the joining form while his truck is being loaded. He enters his fleet size, vehicle numbers and permit type, then uploads his RC and GST copies. The secretary sees the application that evening and approves it after a quick call.
If your association asks for payment first, the owner pays the joining fee by UPI before approval and the receipt reaches his email straight away. His membership number, certificate and QR member pass are ready the moment he is approved.
At the monthly meeting, a volunteer scans members’ passes at the door. Afterwards the committee has an attendance list, and the treasurer’s report shows exactly which renewals are still pending.
Receipts, renewal lists and attendance sheets are produced by the system, not by a volunteer after work.
Members update their own details, so fleet size and vehicle numbers stay accurate.
Online and cash payments sit in one report the treasurer can export for the auditor.
When the committee changes, the next team takes over the same records and logins.
The same simple flow for every transporter, set up for your association in about a day.
Post it in your group or on your letterhead. Each transporter fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how member firms, fleet details, fees and meetings look in one app built for associations like yours. Free demo, setup in about a day.