Built for logistics and fleet owners associations: keep member companies, fleet size, vehicle papers, membership fees, QR passes and meeting attendance in one app, not in a yard register.
A logistics and fleet owners association serves companies with yards, managers and many vehicles. The office still runs on Excel and a calling list.
A member added ten trailers last quarter. The association form still shows the number from the year they joined.
Registration papers and GST arrive as zip files. When a member needs a letter, the intern cannot find the current set.
Membership classes exist on paper. In the sheet, everyone is one row with one fee.
A state meet is booked. RSVPs are a WhatsApp poll. The hall is the wrong size either way.
A member wants a partner with a north-bound fleet, and has to call three office bearers.
The membership fee is paid by the company’s accounts desk, weeks after the secretary has lost track of who is due.
Each card is a feature available in Associan today.
A company applies with firm name, GST, PAN, fleet size, vehicle numbers and permit type, the same fields a transport body already uses.
Registration copies and GST stay with the member, so a covering letter is not a hunt through a shared drive.
Set separate fees for small fleets, large fleets and associate logistics firms.
The manager who comes to the meet carries a digital pass with the membership number.
Put the meet on the calendar, take RSVPs and scan passes instead of a poll in a group.
Members search other fleet companies by city and category when they need a partner.
The operations head fills the joining form from the yard office, enters fleet size and vehicle numbers, and uploads RC and GST copies. The secretary sees the application after the evening vehicles have left.
If your association takes the fee first, the accounts team pays by UPI or card and gets a numbered receipt. The membership number, certificate and QR pass are ready when the committee approves.
At the quarterly meet a volunteer scans passes at the hotel door. The attendance list is for companies, not a scribble of first names, and the unpaid list for the next invoice run is already filtered.
Members change their own fleet size instead of waiting for next year’s form.
RC and GST copies sit on the member record.
RSVPs and check-in replace a guess from a group poll.
Company payments, cash and online, in one export.
The same simple flow for every fleet company, set up for your association in about a day.
Post it in your group or on your letterhead. Each fleet company fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how company members, fleet details, fees and meeting check-in look in one app. Free demo, setup in about a day.