Run a cement dealers association from one place: member shops and godowns, annual fees, receipts, company circulars and meeting attendance, without chasing dealers shop to shop with a receipt book.
Members are busy with dispatches. The secretary’s work is lists, dues and circulars that company reps keep asking about.
Dealers carry different brands and volumes. The fee should differ; the notebook does not say which is which.
Fees rush in when construction peaks. Receipts are written fast and disputed later.
A scheme or credit note is forwarded until nobody knows which PDF is current.
A godown changes hands. The association still calls the previous owner.
Attendance is a signature. The next committee cannot see who came.
By the time the treasurer sits with the bank, half the dealers say they already paid someone.
Each card is a feature available in Associan today.
A dealer applies with firm name, GST, area and category between two dispatches.
Set separate fees for retail, wholesale and associate members.
UPI from the shop. Cash at the association office is recorded against the same dealer.
Every payment creates a numbered PDF in the association’s name.
Post a company note or meeting call once on the notice board.
See who is due this month and send reminder emails instead of walking the market twice.
Two weeks before the busy month, the secretary emails dealers whose membership ends this quarter. Shops that pay from the counter get a receipt immediately. Cash still collected at the desk is entered the same evening.
A new godown applies with GST during a quiet afternoon. The committee sees it after market hours. If your body takes the fee first, the dealer pays by UPI before approval.
The monthly meeting starts with QR check-in. The unpaid list is already filtered, and the last scheme circular sits on one board instead of five groups.
Every payment sits on the member, cash or online.
One current note, not a chain of attachments.
Dealers update their own shop and phone.
Receipts issue themselves during the rush.
The same simple flow for every cement dealer, set up for your association in about a day.
Post it in your group or on your letterhead. Each cement dealer fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
AICR moved operator joining, fee collection, certificates and chapter-meet check-in onto one white-label app with its own name, logo and CIN on every PDF. Applications, document checks and payments that used to live in WhatsApp groups and spreadsheets now sit in one place the committee can see.
Read the case study →See how member shops, fees, circulars and renewals look in one app. Free demo, setup in about a day.