Coordinate a private schools management association around member campuses, association subscriptions, principals’ sittings and circulars — without asking schools to abandon the ERP they already use for students.
Every campus runs its own student system. What is missing is a shared file for the association of managements: who is a member, who has paid, and who is coming to the next principals’ sitting.
CBSE, state board, primary and senior secondary sit in one body. The notebook cannot bill them differently.
When a school asks for an association letter, last year’s attachment is missing from the secretary’s inbox.
Schools pay the body when their own collections settle. Receipts lag by weeks.
The hall is booked for sixty. Thirty confirm by word of mouth. Catering is wrong either way.
A common holiday note is forwarded until each school follows a different date.
When that principal’s term ends, the association’s Excel file leaves with them.
Each card is a feature that is live in Associan today. Timetables, student fees and marks are out of scope.
The management submits school name, board category, city and contact without another ERP login.
Primary, secondary and associate memberships can carry different amounts and durations.
Affiliation or registration copies your committee asks for stay on the school’s member record.
Publish the agenda, collect RSVPs and scan passes so the hall matches the room.
Post a common note once. School offices reopen it in the app instead of hunting a forward.
Export paid, unpaid and attendance instead of rebuilding three sheets the night before.
The PA at a new campus submits the association form with board category and the documents you ask for. If payment is required first, the accounts desk pays from the same link and receives a PDF receipt.
A week before the principals’ sitting, the agenda and RSVP live in the app. Schools that have not renewed see the association fee on the same screen as the invite.
At the hall, passes are scanned at the door. The managing committee note the next day includes attendance and dues from one export — and the student ERP on each campus was never involved.
Association work only — campuses keep their own student systems.
A primary school is not billed like a large senior secondary campus.
RSVPs replace a word-of-mouth headcount.
The association file does not leave with one principal.
The same simple flow for every school, set up for your association in about a day.
Post it in your group or on your letterhead. Each school fills the form on their phone.
Firm details, GST and the documents your committee needs are uploaded with the application.
The committee approves and the fee is paid online, or recorded if paid by cash or cheque.
Membership number, PDF receipt, certificate and QR member pass are issued automatically.
A small committee with volunteer office bearers moved dues, receipts, notices and meeting attendance onto Associan. The treasurer stopped matching payment screenshots, and every resident can see notices in one place instead of scrolling a busy group.
Read the case study →See member campuses, association fees, circulars and principals’ sittings in one app. Free demo, setup in about a day.